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Partnership Matters

Our Constitution

1. Name

The name of the unincorporated association shall be “The Guernsey Partnership of Independents” alternatively, the Guernsey Partnership (hereinafter known as “the Partnership”).

2. Legal Status

  • The Association is an ‘unincorporated body’ within the meaning of the charities and Non Profit Organisations (Registration)(Guernsey) Law 2008.
  • The registered address of the Partnership for the service of documents, process and general postal enquiries is Les Quartiers Farm, Route des Quartiers, St. Sampson’s, Guernsey.
  • The email address of the is hello@guernseypartnership.gg:
  • The web address of the Partnership is: www.guernseypartnership.gg, alternatively, www.moveforward.gg

3. Definitions

The following definitions apply in this document:

AGM

means an annual general meeting of Members

Partnership

means the Guernsey Partnership (also known as PartnershipGuernsey or moveforward)

Deputy

means a Deputy of the States of Deliberation

Founding Members

means the first Members of the Partnership (which may include Co-opted Members)

Member

means a Member of the Partnership who is eligible for election or re-election as a Deputy and complies with the provisions of Section 8 of the Reform Law or a Co-opted Member

Co-opted Member

means a Member of the Partnership who is not a Deputy and does not intend to stand for election as a Deputy

Reform Law

means The Reform (Guernsey) Law, 1948 as amended or otherwise enacted

States

means the States of Guernsey and all of its constituent committees and departments

Civil Service

means the civil service of the States

4. Purpose and Objectives:

The Purpose and Objectives of the Partnership are;

  • to bring together as Members of the Partnership a group of sitting Deputies, eligible new candidates and volunteers initially for the 2020 election and in support of good governance and elections thereafter and who share a public commitment to similar qualities, behaviours and objectives in furtherance of the future good government of the Bailiwick of Guernsey; and
  • to participate in the management of public affairs, including through presentation of candidates for free and democratic elections to the States of Deliberation; and
  • to support and endorse, promote, canvass for and advertise the joint endeavour of the Partnership, its objectives and policies and those of its Members initially for the 2020 election and in support of good governance and elections thereafter; and
  • to engage and organise volunteers, make public enquiries and conduct market research, develop and provide policies, procedures and advice, to organise and provide training and to produce, seek and raise campaign resources and materials for Members; and
  • to maintain a website with the name “www.guernseypartnership.gg” (“the Website”) and such other social media presence as may be thought fit from time to time; and
  • to register the Partnership as a political party in compliance with Schedule 4 of the Reform Law; and
  • to do all and any such things as may be necessary or desirable in furthering or attaining any or all of the foregoing objectives, and to do the same as simply, efficiently and cost-effectively as possible.

5. The Committee:

  • There shall be a Committee (“the Committee”) whose duty it shall be to carry out the general policies of the Partnership and to provide for its administration.
  • The initial Committee members shall be drawn from the Founding Members of the Partnership.
  • The Committee will comprise not less than three (3) members and no more than five (5) members.
  • The Committee may appoint working parties and/or officers to the Partnership or sub-committees as they see fit.
  • All and any decisions are to be made by a majority of the Committee members in attendance at a meeting or by unanimous written resolution.
  • Constitution and functions of the Committee:-
    1. The roles of Chairman, Secretary and Treasurer may be held by any member of the Committee;
    2. The Committee has a duty to ensure that there are measures in place to enable the Partnership to achieve its Purpose and Objectives effectively, to fulfil its other obligations under this Constitution and to discharge any legal obligations to which it is subject;
    3. The Committee has a duty to review the activities of the Partnership, as well as its own performance, from time to time to ensure that the Partnership continues to achieve its purpose and Objectives effectively, to fulfil its other obligations under this Constitution and to discharge any legal obligations to which it is subject;
    4. The Committee has a duty to ensure that the financial position of the Partnership is satisfactory and prudent for the purposes of the Partnership’s Objectives, in particular that disbursements are subject to appropriate checking and controls in accordance with agreed policies and procedures;
    5. The Committee has a duty to ensure that it maintains proper records and safeguarding of personal data in accordance with the relevant data protection legislation;
    6. Committee members must be resident in Guernsey and must meet the qualifying criteria for a States Deputy under section 8 of the Reform Law;
    7. Save in exceptional circumstances, Committee Members may serve for no longer than 7 years in accordance with accepted standards of Corporate Governance.
    8. Retiring members may be replaced by appointment by the remaining Committee and shall serve until the following Annual General Meeting of the Partnership at which their appointment must be put to the Meeting for ratification.
    9. A member of the Committee may be removed by the vote of a majority of all the remaining members of the Committee provided such majority includes the Chairman.
  • A member of the Committee:
    1. shall disclose any potential, perceived or actual conflict of interest to the Committee at the earliest opportunity; and
    2. shall not receive remuneration except for out-of-pocket expenses which are compliant with any rules or regulations in force from time to time; and
    3. shall be a person of integrity and probity, with appropriate skills and experience; and
    4. shall act with the utmost good faith in all matters relating to the Partnership, and only within the powers afforded by this Constitution; and
    5. shall be a Member of the Partnership.
  • The Committee shall meet at least twice a year and also as and when required, physically, or via video or audio conference or a mixture any of the foregoing by which means they may speak and be heard by others present.

6. Committee meetings

  • shall be held only after the advance notification of all Committee members, (except in case of emergency);
  • are to be held with, in as far as is possible, all Committee members present but with a quorum of at least two;
  • are to be minuted or recorded, and these records are to be the property of the Partnership;
  • the Committee shall act by unanimous consensus but in the case of a vote by show of hands, shall be considered carried by simple majority with the Chairman holding a casting vote;
  • the duties and powers of the Chairman, Secretary and Treasurer are contained in the attached appendices.

7. Membership Rules:

  • Membership of the Partnership is open to any individual at the absolute discretion of the Committee, who may reject or invite or suspend any Member at any time. 
  • The Committee shall maintain a list of Members.
  • The Chairman shall be responsible to investigate and rule on any dispute or complaint against the Partnership or a Member. The Chairman may co-opt two committee members to assist him.  In the event that a dispute or complaint is made against the Chairman then the investigation and ruling will be undertaken by three unconnected committee members.
  • The Committee is empowered to take such external advice as it considers necessary.

8. Meetings:

  • The Committee may call meetings of Members.
  • An Annual General Meeting requires 21 days’ prior notice.  Resolutions passed at an AGM will be passed by a majority of not less than two thirds of those voting in person or by proxy.  Proxy votes must be received no later than 24 hours before an AGM.
  • An Extraordinary General Meeting requires 14 days’ prior notice.  An EGM may be called by the Committee.
  • A request for an EGM will be accepted if requested by 15 or more members.  
  • Resolutions passed at an EGM will be passed by a majority of not less than 75% of those voting in person or by proxy.  
  • Proxy votes must be received no later than 48 hours before an EGM.

9. Finances:

  • The Partnership may accept donations, legacies, subscriptions or other monies as the Committee sees fit, always in accordance with statutory and financial services regulations relating to money laundering and the countering of financial crime and terrorism and relevant electoral law.
  • A bank account may be opened at the Committee’s discretion.
  • Any and all expenditure is to be approved by the Committee.
  • Management Accounts are to be kept and presented to Committee Meetings.
  • The Partnership’s Financial Year End will be 31st December annually.
  • Either the Committee or the Members may elect whether the annual financial statements should be independently audited, or verified or otherwise inspected.

10. Public statements:

  • Press releases and or publications are to be made only after their approval by the Chairman and at least one other Committee member, or in the absence of the Chairman at least two Committee Members.
  • Interviews and public appearances on behalf of the Partnership may only be made by a spokesperson appointed or authorised by the Committee.
  • This Constitution or its amended form shall be available to any member of the public upon request.

11. Ownership of IP:

  • The Website and other related material, internet presence, domains, email accounts, logos and related copyright is owned by the Partnership.
  • Login and account details are to be held by authorised members of the Committee or their appointed representatives.

12. General:

  • ‘Notice’ may be given to Members by email or in writing.

13. Variation:

  • The Committee may prepare amendments to this Constitution as it sees fit from time to time for submission to Members.
  • Any such amendments shall require assent of the Members at an AGM or EGM to come into force, such assent to be signified by the vote of at least two thirds of the Members present and voting at the meeting in person or by proxy.

14. Dissolution:

  • The Partnership may at any time be dissolved by Resolution passed by a three-quarters majority of those present and voting at an Extraordinary General Meeting of the Members of the Partnership of which at least fourteen clear days’ notice shall have been sent to all Members of the Partnership.
  • Any property or funds remaining after the satisfaction of all debts and liabilities of the Partnership shall be paid to or distributed to such charity or charities as the Committee shall decide and approve.